How to save on office supplies: some useful tips

Office supplies are an important component of any office. And if you don’t control the costs of purchasing small things like pens or paper, then expenses can grow to catastrophic proportions. Proper accounting of balances and searching for reliable suppliers with reasonable prices can help significantly. Here are some more tips on how you can save on office supplies.

1. Track your balances and create a list of what you need to buy

Before making new purchases, audit your balances and make a clear plan for the month, quarter, six months. Then you can plan approximate expenses and adjust them depending on seasonal income. Also, you will be able to avoid the situation when you purchase something that you already have.

2. Compare prices

Many large suppliers have convenient online platforms, so comparing prices will not be difficult, at least for several main items. A small savings is not worth ruining a relationship with a regular partner, but you also can’t completely ignore prices.

3. Promotions and discounts

Even a small discount on regularly purchased goods in large quantities will help you save significantly. Subscribe to newsletters from your suppliers and stay tuned for new offers.

4. Buy in bulk

The larger the batch of products, the greater the discount you can negotiate with the supplier. However, it is important not to overdo it in this matter, since office supplies still need to be stored somewhere. In addition, some products, such as markers, pens or proofreaders, have an expiration date.

5. Permanent partnership

< p>Corporate clients who often order the same thing have the right to count on special conditions. It is more reliable and profitable to deal with one or several regular partners than to look for small sellers with a lower price each time.

6. Cashback and credit card bonuses

Check whether yours has credit card cashback. Bonus systems from banks are also a great way to save on expenses.

7. Don't forget about shipping costs

Shipping costs are another reason to have a clear purchasing plan. Often, suppliers offer free shipping for a certain order amount.

Small companies may offer lower prices for goods, but the delivery will be charged, which will increase the total.

8. Don't wait until something runs out

If your office suddenly runs out of paper, for example, this can paralyze or slow down the company's work and lead to large losses. In this case, the person responsible for purchasing will try to solve the problem as quickly as possible and buy the paper where it will be delivered in record time, despite the high cost. It is better to avoid such a situation and purchase important goods so that there is always a supply in the warehouse. This will allow you to purchase everything you need at the best prices

9. Personal example

Top managers can encourage careful use of office supplies by personal example. However, work should remain comfortable, so you should not force employees to save every sheet of paper or purchase necessary goods at their own expense.

10. Encourage savings in the company

Any company keeps statistics on purchases and costs. If you can save the allocated funds, you can throw a party for your employees. Such motivation is understandable and pleasant to everyone.

So, office supplies and supplies for the office should not be too burdensome. Proper planning and smart savings will help make these costs almost invisible.